{"id":4177,"date":"2020-06-02T00:00:00","date_gmt":"2020-06-02T00:00:00","guid":{"rendered":"https:\/\/compt.io\/pillars\/equipment-stipends-archived\/"},"modified":"2025-03-21T12:28:03","modified_gmt":"2025-03-21T18:28:03","slug":"equipment-stipends","status":"publish","type":"guide","link":"https:\/\/compt.io\/guide\/equipment-stipends\/","title":{"rendered":"Equipment Stipends for Employees: Everything You Need to Know"},"content":{"rendered":"\n<p>An <mark><strong>equipment stipend<\/strong><\/mark> is a sum of money given to employees for them to use to purchase equipment to make working easier and more productive.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Equipment stipends are a reliable way to help your people get the best equipment they need to do their best work.<\/p>\n<\/blockquote>\n\n\n\n<p>We developed this guide to give you everything you need to know about equipment stipends.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"what_is_an_equipment_stipend\">What is an Equipment Stipend?<\/h2>\n\n\n\n<p>First, a definition:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>An <strong>equipment stipend*<\/strong> is a sum of money given to employees for them to use to purchase equipment to make working easier and more productive.<\/p>\n<\/blockquote>\n\n\n\n<p><em>*These are not to be confused with <\/em><em><a href=\"https:\/\/www.compt.io\/remote-work-stipends-perks\">remote work stipends<\/a><\/em><em> which are another form of work stipend for employees that include other items like internet, office plants, etc.<\/em><\/p>\n\n\n\n<p><strong>Further details on what they are:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sometimes referred to as a technology stipend in the tech world.<\/li>\n\n\n\n<li>They can also be used for personal protective equipment (PPE) purchases like steel-toed boots.<\/li>\n\n\n\n<li>While some companies offer these to their on-site employees, they are mainly used for people who work from home and do not get the traditional desk set-up that most in-office people get. <\/li>\n\n\n\n<li>Some companies are transitioning over to equipment stipends so that people can buy everything they need (beyond a desk and chair), like a computer, monitor, mouse, etc. This allows people to personalize their work experience to their preferences and needs.<\/li>\n\n\n\n<li>Equipment stipends can be given out on a one-time basis, or a monthly, quarterly, semi-annual, or annual cycle. <br><\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link elementor-button wp-element-button\" href=\"https:\/\/www.compt.io\/request-a-demo\">I want to offer equipment stipends <\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"examples_of_equipment_stipends\">Examples of Equipment Stipends<\/h2>\n\n\n\n<p>Below are a few examples highlighting the unique approaches.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Shopify<\/h3>\n\n\n\n<p><a href=\"https:\/\/www.cnbc.com\/2020\/03\/12\/coronavirus-shopify-gives-employees-1000-stipend-to-work-from-home.html\" target=\"_blank\" rel=\"noreferrer noopener\">Shopify gave their people $1,000<\/a> at the beginning of COVID to buy office supplies to help ease the transition of working remotely amid the coronavirus outbreak.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Smartsheet<\/h3>\n\n\n\n<p>During the COVID-19 pandemic, they have given each employee $500 to expense items to get their work-from-home office\/desks set up.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Lively<\/h3>\n\n\n\n<p>Employees can spend up to $200 on pre-approved equipment to improve their WFH setup.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Chegg<\/h3>\n\n\n\n<p>Located in SF, their WFH equipment and tech stipend was at $300 from March 2020 to the beginning of May, but it was recently bumped up to $500.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Summit CPA Group<\/h3>\n\n\n\n<p><a href=\"https:\/\/remote.co\/how-our-team-handles-technology-stipends-for-remote-workers\/\" target=\"_blank\" rel=\"noreferrer noopener\">Summit CPA Group<\/a> gives new team members a $3,000 technology stipend that&#8217;s put on a prepaid business card, and then they provide $2,000 a year afterward. These funds are used to cover any broken equipment or equipment which needs to be updated.<\/p>\n\n\n\n<p>Lastly, there are many <em>many<\/em> more examples of companies doing this successfully. If you want to hear what our customers are doing, we&#8217;re happy to advise. <a href=\"https:\/\/www.compt.io\/request-a-demo\">Click here<\/a> to talk with a perk stipend expert.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"what_items_do_people_purchase_with_an_equipment_stipend\">What Items do People Purchase with an Equipment Stipend?<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Monitor<\/li>\n\n\n\n<li>Chair<\/li>\n\n\n\n<li>Desk<\/li>\n\n\n\n<li>Monitor riser<\/li>\n\n\n\n<li>Laptop stand<\/li>\n\n\n\n<li>Standing desk topper<\/li>\n\n\n\n<li>Mouse and\/or keyboard<\/li>\n\n\n\n<li>Noise-canceling headphones<\/li>\n\n\n\n<li>Adapter\/cords to connect the above items to your laptop computer<\/li>\n\n\n\n<li>Work gear like steel-toed boots, batteries, etc.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2020\/06\/Equipment-Stipend-Examples-min.png\" alt=\"equipment stipend examples\" class=\"wp-image-13959 lazyload\"\/><noscript><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"768\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2020\/06\/Equipment-Stipend-Examples-min.png\" alt=\"equipment stipend examples\" class=\"wp-image-13959 lazyload\" srcset=\"https:\/\/compt.io\/wp-content\/uploads\/2020\/06\/Equipment-Stipend-Examples-min.png 1024w, https:\/\/compt.io\/wp-content\/uploads\/2020\/06\/Equipment-Stipend-Examples-min-300x225.png 300w, https:\/\/compt.io\/wp-content\/uploads\/2020\/06\/Equipment-Stipend-Examples-min-768x576.png 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/noscript><\/figure>\n\n\n\n<p><strong>Curious what else you can offer with an equipment stipend?<\/strong><\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link elementor-button wp-element-button\" href=\"https:\/\/www.compt.io\/talk-to-sales-about-perk-stipends\">Talk to an Equipment Stipends Expert  <\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"benefits_of_equipment_stipends\">Benefits of Equipment Stipends<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Increased productivity<\/h3>\n\n\n\n<p>Your people will purchase the items they genuinely need to make their remote work life easier and more comfortable. When people&#8217;s backs aren&#8217;t hurting from sitting in their dining room chairs for eight hours, they can better focus on their work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Increased trust<\/h3>\n\n\n\n<p>When you give your people an equipment stipend, it shows you trust them to do what&#8217;s best for them and the company. Many companies find that their employees appreciate the program and very few take advantage.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Equitable<\/h3>\n\n\n\n<p>When you roll out an equipment stipend to your people, you aren&#8217;t picking and choosing a few people to support (the squeaky wheels), you&#8217;re supporting your people in a fair, equitable, and inclusive way.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Scalable<\/h3>\n\n\n\n<p>If you use software for managing your equipment stipends, you set up a scalable solution that won&#8217;t bog down HR, finance, and IT.  The <a href=\"https:\/\/www.compt.io\/perks-software-buying-comparison-graphic\">right software<\/a> can help you increase your team&#8217;s efficiency.<\/p>\n\n\n\n<div class=\"wp-block-group has-primary-background-color has-background is-layout-constrained wp-container-core-group-is-layout-ae744a23 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--70);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\">\n<figure class=\"wp-block-image aligncenter size-full is-resized is-style-default\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/06\/the_ultimate_guide_to_lsas.w560-edited.webp\" alt=\"\" class=\"wp-image-4427 lazyload\" style=\"width:318px;height:auto\"\/><noscript><img decoding=\"async\" width=\"449\" height=\"414\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/06\/the_ultimate_guide_to_lsas.w560-edited.webp\" alt=\"\" class=\"wp-image-4427 lazyload\" style=\"width:318px;height:auto\" srcset=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/06\/the_ultimate_guide_to_lsas.w560-edited.webp 449w, https:\/\/compt.io\/wp-content\/uploads\/2024\/06\/the_ultimate_guide_to_lsas.w560-edited-300x277.webp 300w\" sizes=\"(max-width: 449px) 100vw, 449px\" \/><\/noscript><\/figure>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center has-medium-font-size\" id=\"foster_a_culture_of_learning_and_continual_growth_with_a_professional_development_stipend\">Learn more about the benefits of lifestyle benefits.<\/h3>\n\n\n\n<p>Download the free guide to find out why perk stipends and lifestyle spending accounts have become the most desirable new perk for employers and employees alike.<\/p>\n\n\n\n<div class=\"wp-block-buttons alignwide is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link elementor-button wp-element-button\" href=\"https:\/\/resources.compt.io\/ebook-lsa-0\">Download Lifestyle Spending Accounts Guide <\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"how_to_set_up_an_equipment_stipend\">How to Set up an Equipment Stipend:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. First determine how much you want to offer your people and within what timeframe.<\/h3>\n\n\n\n<p>Look to the examples above if you need inspiration.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Decide how you&#8217;ll manage the process.<\/h3>\n\n\n\n<p>The most common options include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managing the process manually. <\/li>\n<\/ul>\n\n\n\n<p>If you choose this option, be prepared to set up a process to track purchases, receipts, balances, approval, and paid-out perks, as well as rejections or ones which need further review. Consider using Google forms to track submissions, excel, or Google sheets to track progress, and be sure to create a process to track the nontaxable vs taxable (for IRS compliance).<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select expense software to manage it.  <\/li>\n<\/ul>\n\n\n\n<p>Expense software solutions like Expensify and Concur are largely meant for business expenses like this and can be very helpful for an equipment stipend. <\/p>\n\n\n\n<p>If using this option, make sure every employee has access to your company&#8217;s expense software option. <\/p>\n\n\n\n<p>This is the ideal option if your IT team is managing the process.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Or select stipend reimbursement software to manage it.  <\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/compt.io\/how-it-works\/employee-stipends\/\">Stipend program solutions<\/a> have become more common and are essential as companies compete for talent in a tight labor market and try to retain dispersed teams.<\/p>\n\n\n\n<p>This kind of software can be especially helpful if it communicates your program to your team members and tracks their balances and spending.<\/p>\n\n\n\n<p>With this option, there is less lift for HR, IRS compliance for finance, and flexibility for employees!<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"other_types_of_stipends\">Other Types of Stipends<\/h2>\n\n\n\n<p>In addition to equipment and tech stipends, there are other types of stipends that companies offer their people as part of their <a href=\"https:\/\/compt.io\/how-it-works\/lifestyle-benefits\/\">lifestyle benefits<\/a>. These types of stipends or allowances make it possible for companies to offer more perks, with less money, and ensure that they&#8217;re personalized to meet the needs of their people. <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/compt.io\/guide\/health-and-wellness-stipends\/\">Health &amp; wellness stipend<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/learning-and-development-stipends\/\">Learning &amp; development stipend<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/cell-phone-reimbursement-stipends\/\">Cell phone stipend<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/remote-work-stipends-perks\/\">Remote work stipend<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/meal-allowances\/\">Meal or food stipends<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/travel-stipends\/\">Travel stipends<\/a><\/li>\n\n\n\n<li>Experience stipends<\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/guide\/charitable-giving-stipends\/\">Charitable giving<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/blog\/guide-to-employee-commuter-benefits\/\">Commuter<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/blog\/student-loan-repayment-benefits\/\">Student loan stipends<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/compt.io\/how-it-works\/employee-stipends\/\">General perk stipend<\/a>: Companies combine one or more of the stipends above together to create a general perk stipend that allows employees to pick from many spending categories. <\/li>\n<\/ul>\n\n\n\n<div class=\"hs-cta-embed hs-cta-simple-placeholder hs-cta-embed-182042453609\"\n  style=\"max-width:100%; max-height:100%; width:1000px;height:250px\" data-hubspot-wrapper-cta-id=\"182042453609\">\n  <a href=\"https:\/\/cta-service-cms2.hubspot.com\/web-interactives\/public\/v1\/track\/redirect?encryptedPayload=AVxigLJbuU%2Fshg8exMxb%2F%2FuEXGmeHjUgc69lZN2DuAVyq1sAYXp1G%2BLrqkPV6Zht0FUILjSEUMlQxVD0eFjYNIPqfpAdRZlg7znTDF6d2sok%2BLDPrcF7wRxQpy7ihdtgy%2BW7pWl5NtD1x2%2FBqt1t7MGwaWTELHmkY2UokuF%2FDTmn0KbUBj1A%2BCl42%2FxproxqJg2TsycsV%2FhE6XA4grsgqxuz41LIv2usj2nOO39mjDEpLJJT9aLU%2F3LVgwqsDtEUzJIJzFn4&#038;webInteractiveContentId=182042453609&#038;portalId=3919194\" target=\"_blank\" rel=\"noopener\" crossorigin=\"anonymous\">\n    <img decoding=\"async\" class=\"lazyload\" alt=\"generic-guides-demo-cta\" loading=\"lazy\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/3919194\/interactive-182042453609.png\" style=\"height: 100%; width: 100%; object-fit: fill\"\n      onerror=\"this.style.display='none'\" \/>\n  <\/a>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>An equipment stipend is a sum of money given to employees for them to use to purchase equipment to make working easier and more productive. Equipment stipends are a reliable way to help your people get the best equipment they need to do their best work. We developed this guide to give you everything you [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":11567,"parent":0,"menu_order":0,"template":"","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"guide-category":[48],"class_list":["post-4177","guide","type-guide","status-publish","has-post-thumbnail","hentry","guide-category-lifestyle-benefits"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Equipment Stipends for Employees: Everything You Need to Know<\/title>\n<meta name=\"description\" content=\"Equip your team for success with equipment stipends. 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