{"id":3903,"date":"2024-12-16T13:20:54","date_gmt":"2024-12-16T20:20:54","guid":{"rendered":"https:\/\/compt.io\/types-of-employee-reimbursements\/"},"modified":"2025-03-21T12:23:50","modified_gmt":"2025-03-21T18:23:50","slug":"types-of-employee-reimbursements","status":"publish","type":"post","link":"https:\/\/compt.io\/blog\/types-of-employee-reimbursements\/","title":{"rendered":"10 Types of Employee Reimbursements Explained"},"content":{"rendered":"\n<p>Most businesses handle employee expense reimbursements every day. This is especially true if you have a large workforce that needs to travel for work or pay for business-related expenses out-of-pocket (e.g., a design team that buys supplies for projects).<\/p>\n\n\n\n<p>State laws outline whether you are responsible for covering all employees\u2019 work-related expenses. Then, it gets complicated: whether or not they\u2019re taxable, how to account for them, and how to process them.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/examples-of-reimbursements.png\" alt=\"examples of employee reimbursements\" class=\"wp-image-13444 lazyload\"\/><noscript><img decoding=\"async\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/examples-of-reimbursements.png\" alt=\"examples of employee reimbursements\" class=\"wp-image-13444 lazyload\"\/><\/noscript><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what_is_an_employee_reimbursement\">What is an employee reimbursement?<\/h2>\n\n\n\n<p>A reimbursement is a payment a company makes to cover an employee&#8217;s out-of-pocket expenses they incurred on the company&#8217;s behalf. It&#8217;s usually a one-time payment, and it only happens after the employee has already paid for the expense themselves.<\/p>\n\n\n\n<p>Examples of reimbursements include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Travel costs (e.g., plane tickets, rental cars, hotel stays)<\/li>\n\n\n\n<li>Meal expenses during business trips or company events<\/li>\n\n\n\n<li>Work equipment or supplies<\/li>\n\n\n\n<li>Project materials or services<\/li>\n\n\n\n<li>Home office equipment<\/li>\n\n\n\n<li>Other work-related expenses (e.g., parking fees, tolls)<\/li>\n<\/ul>\n\n\n\n<p>Those are the basics (obviously, you&#8217;ll going to pay employees back for what they spent on the company!).<\/p>\n\n\n\n<p><strong>Beyond business expenses, employers now offer various reimbursements as part of their <a href=\"https:\/\/compt.io\/guide\/employee-lifestyle-benefits\/\">employee lifestyle benefits<\/a> package \u2014 physical and mental well-being support, commuting costs, and even tuition reimbursement. We talk more about that further down below.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"are_employee_expense_reimbursements_counted_as_taxable_income\">Are employee expense reimbursements counted as taxable income?<\/h2>\n\n\n\n<p>The reimbursements are usually not taxable, if these conditions are met:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It&#8217;s a legitimate business expense (e.g., company-related travel, work-from-home equipment, or supplies).<\/li>\n\n\n\n<li>The employee would be entitled to deduct the cost as an itemized deduction on their taxes (if they paid it themselves).<\/li>\n\n\n\n<li>The expense was paid under an &#8216;accountable plan&#8217; (we&#8217;ll cover that in a minute).<\/li>\n<\/ul>\n\n\n\n<p>But things can get tricky if you don&#8217;t have a solid reimbursement policy in place. And some reimbursements have special rules, making them potentially taxable to your employees.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"so_whats_an_accountable_plan\">So what&#8217;s an &#8216;accountable plan&#8217;?<\/h2>\n\n\n\n<p>It&#8217;s a term the IRS uses to describe a reimbursement or expense allowance arrangement that satisfies all the following three rules:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The expenses must be incurred in connection with services performed as an employee.<\/li>\n\n\n\n<li>Employees must provide substantiation of the expenses within a reasonable period (typically 60 days).<\/li>\n\n\n\n<li>They must return any excess reimbursement or allowance within a reasonable period (typically 120 days).<\/li>\n<\/ul>\n\n\n\n<p>Substantiation normally takes the form of receipts, invoices, or other documentation that proves the expense was incurred and is in accordance with company policy.<\/p>\n\n\n\n<div class=\"wp-block-media-text is-stacked-on-mobile has-primary-background-color has-background\" style=\"padding-top:3rem;padding-right:3rem;padding-bottom:3rem;padding-left:3rem\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/01\/commuter-benefit-example.webp\" alt=\"parking reimbursement example\" class=\"wp-image-13133 size-full lazyload\"\/><noscript><img fetchpriority=\"high\" decoding=\"async\" width=\"493\" height=\"525\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/01\/commuter-benefit-example.webp\" alt=\"parking reimbursement example\" class=\"wp-image-13133 size-full lazyload\" srcset=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/01\/commuter-benefit-example.webp 493w, https:\/\/compt.io\/wp-content\/uploads\/2024\/01\/commuter-benefit-example-282x300.webp 282w\" sizes=\"(max-width: 493px) 100vw, 493px\" \/><\/noscript><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading has-text-align-left\" id=\"h-offer-compliant-personalized-reimbursements-through-compt\">Offer compliant, personalized reimbursements through Compt<\/h3>\n\n\n\n<p class=\"has-text-align-left\">Learn more about how to deliver flexible employee reimbursements to your people.<br><\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link elementor-button wp-element-button\" href=\"https:\/\/compt.io\/get-compt\/\">Schedule a demo<\/a><\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>Now&#8230;let&#8217;s dive into different types of employee expense reimbursements and whether or not they&#8217;re taxable.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"per_diem_travel_allowances\">Per diem travel allowances<\/h2>\n\n\n\n<p>A per diem is a daily allowance for all your employees&#8217; meals, lodging, and incidental travel expenses. Instead of reimbursing employees for their meals, travel, and lodging expenses, you can offer them an allowance, the taxability of which is based on the <a href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\" target=\"_blank\" rel=\"noreferrer noopener\">federal government&#8217;s per diem rates<\/a>.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Every October, the General Services Administration (GSA) updates these rates. They differ across locations, and the time of year (high and low season). <\/p>\n<\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you don&#8217;t exceed these per diem rates, you won&#8217;t have to worry about employees reporting the excess as taxable income (the per diem allowances are fully deductible).<\/p>\n<\/blockquote>\n\n\n\n<p>Per diems have their own rules for substantiation, but they&#8217;re easier than tracking every single expense. As an employer, you can gather and track receipts using those figures as their maximum amount.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"meals_and_entertainment\">Meals and entertainment<\/h2>\n\n\n\n<p>Are you taking a client to lunch or holding a retreat for your top-performing sales team? There&#8217;s a bit of complexity here, so we&#8217;ll break it down for you to make things easy.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Business meals are deductible at 50% on your corporate tax return. However, you can reimburse employees in full.<\/li>\n\n\n\n<li>Client entertainment is almost always non-deductible \u2014 courtside seats to the Lakers game are on entirely on you.<\/li>\n\n\n\n<li>Since they&#8217;re necessary to run a successful business with highly engaged employees, benefits like performance trips, retreats, and experiences are almost always partially or fully deductible \u2014 if you can prove there were work-related discussions or activities.<\/li>\n<\/ul>\n\n\n\n<p>Let&#8217;s say you&#8217;re flying your team members out for a retreat. They purchase flights, hotel rooms, food, and excursions. With an accurate expense report, you can reimburse and deduct them for all those expenses.<\/p>\n\n\n\n<p>On the other hand, if someone from your sales team wants to win over a potential new client, you can only deduct 50% of the meal&#8217;s cost, but you should reimburse them for the whole thing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"reimbursement_for_medical_expenses\">Reimbursement for medical expenses<\/h2>\n\n\n\n<p>You might offer health benefits through a medical expense reimbursement plan (MERP) instead of a group health plan. <\/p>\n\n\n\n<p>According to 2023 data from the<a href=\"https:\/\/www.ebri.org\/content\/new-research-finds-increasing-number-of-self-insured-health-plans-in-small-and-medium-sized-businesses-but-a-decreasing-number-in-large-companies-since-passage-of-the-affordable-care-act-of-2010\" target=\"_blank\" rel=\"noreferrer noopener\"> Employee Benefits Research Institute<\/a>, 74% of employers with more than 500 employees, 32% of firms with 100\u2013499 employees, and 16% of employers with fewer than 100 employees have self-funded health plans, which generally incorporate MERP components.<\/p>\n\n\n\n<p>The most common type of MERP is a health reimbursement arrangement (HRA) a type of employer-funded health benefit that reimburses employees for qualified medical expenses, including premiums, deductibles, and copays.<\/p>\n\n\n\n<p>There are four main types of HRAs:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Qualified small employer HRA (QSEHRA) &#8211;<\/strong> This is only for employers with fewer than 50 employees. It&#8217;s tax-free to employees for expenses that qualify under <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/p502.pdf\">Publication 502<\/a>. In 2024, the maximum contribution is set at <strong>$6,150 <\/strong>for single-employee coverage and <strong>$12,450 <\/strong>for family coverage.<\/li>\n\n\n\n<li><strong>Excepted benefit HRA (EBHRA) &#8211;<\/strong> If you do have a group health plan, this HRA option offers limited reimbursement for medical expenses not covered by the group plan (e.g., vision and dental). You can contribute up to <strong>$2,100 <\/strong>in 2024.<\/li>\n\n\n\n<li><strong>Individual coverage HRA (ICHRA) &#8211;<\/strong> In an ICHRA, you can set different reimbursement amounts for employees based on job classification (e.g., full-time vs. part-time). Each team member can pay for their health plan through ICHRA reimbursements, and there&#8217;s no contribution limit.<\/li>\n\n\n\n<li><strong>Group coverage HRA (GCHRA) &#8211;<\/strong> This type of HRA allows you to reimburse your employees on a group plan for medical expenses the plan doesn&#8217;t cover. It&#8217;s tax-free and makes high-deductible plans more viable for employees.<\/li>\n<\/ul>\n\n\n\n<p>HRAs are also tax-free as long as the reimbursements are used to pay for qualifying medical expenses. However, since they are employer-sponsored plans, they are subject to ERISA.<\/p>\n\n\n\n<p>ERISA requires employers to provide plan participants with an annual notice, summary plan description, and other disclosures required by the Department of Labor.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"parking_reimbursement_and_commuter_benefits\">Parking reimbursement and commuter benefits<\/h2>\n\n\n\n<p><a href=\"https:\/\/compt.io\/blog\/parking-reimbursement\/\">Parking reimbursement<\/a> and <a href=\"https:\/\/compt.io\/blog\/guide-to-employee-commuter-benefits\/\">commuter benefits<\/a> are tax-deductible employee expenses up to a certain amount. And they&#8217;re trending upward \u2014 a 2021 survey by Care.com revealed that<a href=\"https:\/\/www.care.com\/business\/resources\/ebooks-and-reports\/future-of-benefits-report-2021\/\" target=\"_blank\" rel=\"noreferrer noopener\">31% of HR leaders and C-suite executives<\/a> in the U.S. planned to introduce or expand commuter benefits in the near future. Expenses eligible for tax deduction include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Parking fees<\/li>\n\n\n\n<li>Metered or timed street parking<\/li>\n\n\n\n<li>Parking expenses employees incur during work-related travel<\/li>\n\n\n\n<li>Parking at a job site away from the regular workplace<\/li>\n<\/ul>\n\n\n\n<p>According to <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-publication-15-b\" target=\"_blank\" rel=\"noreferrer noopener\">IRS Publication 15-B<\/a>, <strong>$325<\/strong> is the monthly exclusion limit. You can cover the cost of parking <strong>up to $325 per month<\/strong> tax-free.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Besides parking, you can also reimburse commuting costs associated with work-related travel that involve a car, bus, train, ferry, or vanpool. Mass transit and commuter highway vehicles fall under this category.<\/p>\n<\/blockquote>\n\n\n\n<p>In 2025, the monthly exclusion limit for commuter highway vehicles and transit passes is also <strong>$325<\/strong>. This is a different $325, and each exclusion limit can only be used for its specific purpose.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"tuition_reimbursement\">Tuition reimbursement<\/h2>\n\n\n\n<p><a href=\"https:\/\/compt.io\/blog\/employee-tuition-reimbursement\/\">Tuition reimbursement<\/a> isn&#8217;t directly related to employee business expenses, but <a href=\"https:\/\/www.cnbc.com\/2023\/05\/26\/many-companies-offer-tuition-assistance-for-workers-to-go-to-college.html#:~:text=To%20that%20point%2C%2048%25%20of,large%20employers%20offer%20tuition%20reimbursement.\">80% of large companies<\/a> offer it, as do plenty of small and mid-sized businesses.<\/p>\n\n\n\n<p>If you&#8217;re going to offer it, there are a few things you have to be aware of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The non-taxable contribution limit for each employee is <strong>$5,250<\/strong>.<\/li>\n\n\n\n<li>Tuition reimbursement is only non-taxable <strong>until December 31, 2025<\/strong>.<\/li>\n\n\n\n<li><strong>$5,250 is cumulative. <\/strong>If you offer other education benefits (e.g., <a href=\"https:\/\/compt.io\/blog\/student-loan-repayment-benefits\/\">student loan stipends<\/a>), this limit applies to all of them.<\/li>\n<\/ul>\n\n\n\n<p>If education is a requirement for employment, it&#8217;s a working condition fringe benefit. These are tax-deductible as ordinary <a href=\"https:\/\/compt.io\/blog\/business-expenses\/\">business expenses<\/a> even after December 2025. An example would be an employee maintaining certification or taking continuing education courses as part of their job.<\/p>\n\n\n\n<p><em>Psst: <\/em>Compt offers an easy way to manage your <a href=\"https:\/\/compt.io\/how-it-works\/professional-development\/\">professional development<\/a> approval and reimbursement needs in one place on student loan repayments, tuition reimbursement and more. <a href=\"https:\/\/compt.io\/get-compt\/\">Get in touch with us<\/a> to get started.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"cell_phone_reimbursements\">Cell phone reimbursements<\/h2>\n\n\n\n<p>In some states, like California, cell phone reimbursement is required. But even if it&#8217;s not, offering cell phone reimbursement can be a great perk that doesn&#8217;t come with much overhead. And you&#8217;ll save money too: According to research conducted by Samsung in partnership with Oxford Economics, a BYOD plan with stipend reimbursements is, on average,<a href=\"https:\/\/www.oxfordeconomics.com\/resource\/maximizing-mobile-value-2\/\" target=\"_blank\" rel=\"noreferrer noopener\"> $781 cheaper per employee<\/a>.<\/p>\n\n\n\n<p>You can offer a <a href=\"https:\/\/compt.io\/guide\/cell-phone-reimbursement-stipends\/\">cell phone reimbursement stipend<\/a>, a fixed amount you pay each month to employees who use their personal phones for work, or you can reimburse actual expenses.<\/p>\n\n\n\n<p>Either way, the reimbursement is non-taxable as long as employees use their cell phones for work purposes (e.g., calls or sending emails).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"stipend_reimbursements\">Stipend reimbursements<\/h2>\n\n\n\n<p><a href=\"https:\/\/compt.io\/blog\/stipends-vs-reimbursement\/\">Stipends and reimbursements<\/a> are fundamentally different. But they don&#8217;t have to be mutually exclusive.<\/p>\n\n\n\n<p>With Compt, you can pay out several categories of reimbursable expenses as stipends. This mode, (which we call &#8216;stipend reimbursements&#8217;) has three primary benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The &#8216;reimbursement&#8217; element means you won&#8217;t have to front the funds.<\/li>\n\n\n\n<li>You also won&#8217;t find yourself paying for unused benefits.<\/li>\n\n\n\n<li>The &#8216;stipend&#8217; aspect means your team controls where and how they spend their stipend, making it more personalized and effective.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/popular-lifestyle-benefit-categories.png\" alt=\"popular lifestyle benefit categories\" class=\"wp-image-13446 lazyload\"\/><noscript><img decoding=\"async\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/popular-lifestyle-benefit-categories.png\" alt=\"popular lifestyle benefit categories\" class=\"wp-image-13446 lazyload\"\/><\/noscript><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-let-s-examine-a-few-perks-aka-lifestyle-benefit-categories-you-might-want-to-offer-as-stipend-reimbursements\">Let&#8217;s examine a few perks (aka lifestyle benefit) categories you might want to offer as stipend reimbursements.<\/h3>\n\n\n\n<h3 class=\"wp-block-heading\">Health and wellness<\/h3>\n\n\n\n<p>Gallup reports the true cost of poor employee well-being at<a href=\"https:\/\/www.gallup.com\/workplace\/215924\/well-being.aspx\" target=\"_blank\" rel=\"noreferrer noopener\"> 15-20% of total payroll<\/a>. And nowadays,<a href=\"https:\/\/www.mckinsey.com\/industries\/consumer-packaged-goods\/our-insights\/still-feeling-good-the-us-wellness-market-continues-to-boom\" target=\"_blank\" rel=\"noreferrer noopener\"> roughly half of Americans<\/a> consider personal wellness as a top priority in their day-to-day lives.&#8217;<\/p>\n\n\n\n<p><a href=\"https:\/\/compt.io\/guide\/health-and-wellness-stipends\/\">Health and wellness stipends<\/a> empower your team members with the freedom to choose which health-related expenses they want to prioritize.<\/p>\n\n\n\n<p>Some possible inclusions are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/compt.io\/blog\/corporate-gym-reimbursement\/\">Fitness reimbursement<\/a> (memberships, classes, etc.)<\/li>\n\n\n\n<li>Exercise equipment purchases<\/li>\n\n\n\n<li>Sports league fees<\/li>\n\n\n\n<li>Health coaching services and programs<\/li>\n\n\n\n<li>Meditation apps<\/li>\n\n\n\n<li>Fitness trackers<\/li>\n<\/ul>\n\n\n\n<p>If a gym membership helps someone stay healthy and productive on the job (and trust us, it does), it&#8217;s a win-win.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Learning and development<\/h3>\n\n\n\n<p><a href=\"https:\/\/compt.io\/guide\/professional-certification-stipends\/\">Professional development stipends<\/a> <em>are<\/em> tax-deductible. Include expenses for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/compt.io\/blog\/professional-development-books\/\">Professional books<\/a> and ebooks<\/li>\n\n\n\n<li>Online courses (e.g., Udemy)<\/li>\n\n\n\n<li>Conferences and workshops<\/li>\n\n\n\n<li>Certifications and exams<\/li>\n<\/ul>\n\n\n\n<p>Remember that if the learning materials aren&#8217;t explicitly related to job duties, you may need to pay taxes on those benefits. For example, reimbursement for a course or certification that doesn&#8217;t apply to their current role or profession falls outside the definition of a business expense.<\/p>\n\n\n\n<p>Psst: Find more examples of <a href=\"https:\/\/compt.io\/blog\/ways-to-use-your-professional-development-stipend\/\">how to use professional development stipends<\/a> in our blog. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Remote work<\/h3>\n\n\n\n<p>OfficeRnD&#8217;s<a href=\"https:\/\/www.officernd.com\/campaign\/resources-hybrid-report-work-trends-2024\/\" target=\"_blank\" rel=\"noreferrer noopener\"> 2024 Hybrid Work Trends report<\/a> revealed that nearly a third (28.2%) of full-time employees work a hybrid model, while 12.7% work from home 100% of the time. <\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>That&#8217;s roughly 41% of the <em>entire<\/em> workforce that can benefit from employer-covered technology and tools.<\/p>\n<\/blockquote>\n\n\n\n<p>As we mentioned above, a few states require you to cover remote work costs for your employees. Even if you aren&#8217;t required to, a <a href=\"https:\/\/compt.io\/guide\/remote-work-stipends-perks\/\">remote work stipend<\/a> is one of the best ways to support your team while keeping expenses manageable. Think of all the &#8216;home office&#8217; needs:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Laptops and chargers<\/li>\n\n\n\n<li>Desks<\/li>\n\n\n\n<li>Ergonomic chairs<\/li>\n\n\n\n<li>Headphones<\/li>\n\n\n\n<li>Monitors<\/li>\n\n\n\n<li>Microphones<\/li>\n\n\n\n<li>Video cameras<\/li>\n\n\n\n<li>Standing desks or treadmill desks<\/li>\n<\/ul>\n\n\n\n<p>You can reimburse these things with a remote work stipend setup instead of giving everyone a fixed monthly amount. (And trust us, the <a href=\"https:\/\/compt.io\/blog\/work-from-home-stipend-ideas\/\">examples of how to spend work from home stipends<\/a> are endless!)<\/p>\n\n\n\n<p>Keep in mind that this category includes <a href=\"https:\/\/compt.io\/blog\/which-fringe-benefits-are-taxable-and-nontaxable\/\">taxable and non-taxable items<\/a>. Stipends themselves are taxable, but a business-related expense reimbursement like a laptop or monitor <em>is<\/em> tax-deductible.<\/p>\n\n\n\n<p>That&#8217;s why it&#8217;s best to reimburse them separately and give a general <a href=\"https:\/\/www.compt.io\/remote-work-stipends-perks\">remote work stipend<\/a> for small, miscellaneous items. This way, it&#8217;s clear which expenses are specifically for work purposes.<\/p>\n\n\n\n<div class=\"wp-block-media-text is-stacked-on-mobile has-primary-background-color has-background\" style=\"padding-top:var(--wp--preset--spacing--70);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/03\/remote-work-stipend-example.png\" alt=\"\" class=\"wp-image-13139 size-full lazyload\"\/><noscript><img decoding=\"async\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/03\/remote-work-stipend-example.png\" alt=\"\" class=\"wp-image-13139 size-full lazyload\"\/><\/noscript><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\" id=\"h-offer-a-no-hassle-remote-work-stipend-to-your-team\">Offer a no-hassle remote work stipend to your team<\/h3>\n\n\n\n<p>Reach a spread out workforce with flexible, automated remote work stipends in one platform. Leave the admin work with us. <\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link elementor-button wp-element-button\" href=\"https:\/\/compt.io\/get-compt\/\">Schedule a demo<\/a><\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"why_you_should_offer_employee_reimbursements\">Why you should offer employee reimbursements<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/benefits-of-stipend-reimbursement.png\" alt=\"benefits of a stipend reimbursement model\" class=\"wp-image-13447 lazyload\"\/><noscript><img decoding=\"async\" src=\"https:\/\/compt.io\/wp-content\/uploads\/2024\/12\/benefits-of-stipend-reimbursement.png\" alt=\"benefits of a stipend reimbursement model\" class=\"wp-image-13447 lazyload\"\/><\/noscript><\/figure>\n\n\n\n<p>Offering reimbursements as a benefits system has several advantages for employees and employers, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cost Control: <\/strong>You can control costs more effectively with reimbursement programs by only paying for expenses that employees actually incur, which helps prevent overspending.<\/li>\n\n\n\n<li><strong>Flexibility: <\/strong>Reimbursements allow employees to choose the specific products or services that best meet their individual needs. A program like the one Compt provides give employees access to unlimited vendors so they can choose what&#8217;s best for them.<\/li>\n\n\n\n<li><strong>Fairness: <\/strong>Reimbursements promote fairness by reimbursing employees for actual expenses incurred rather than providing a point-solution benefit like a specific wellness app, dependent-care benefits, or tuition reimbursement. At Compt, we use categories of spending (e.g. health &amp; wellness, continuous learning), which empowers your people to select what they need based on their individual needs.<\/li>\n\n\n\n<li><strong>Compliance: <\/strong>Reimbursement programs help ensure compliance with tax regulations and labor laws.<\/li>\n\n\n\n<li><strong>Transparency: <\/strong>Clearly outlining eligible reimbursement expenses helps employees better understand and utilize their benefits.<\/li>\n\n\n\n<li><strong>Alignment with Corporate Culture: <\/strong>Reimbursement programs can be tailored to align with the organization&#8217;s values. For example, reimbursing health and wellness expenses reflects a commitment to employee well-being, while reimbursing professional development expenses shows a commitment to employee growth.<\/li>\n\n\n\n<li><strong>Employee Empowerment:<\/strong> Reimbursement programs empower employees to take control of their benefits and make choices that align with their needs and priorities, leading to greater satisfaction.<\/li>\n\n\n\n<li><strong>Scalability: <\/strong>A scalable reimbursement program can be easily adjusted to accommodate changes in employee needs or business priorities.<\/li>\n\n\n\n<li><strong>Competitive advantage: <\/strong>A <a href=\"https:\/\/www.shrm.org\/topics-tools\/news\/organizational-employee-development\/report-employers-reap-benefits-employee-training-done-right\">SHRM survey<\/a> found that 86% of workers consider employee benefits the most significant factor in deciding to accept or reject a job offer, after salary. And in a 2023 MetLife study,<a href=\"https:\/\/www.metlife.com\/about-us\/newsroom\/2024\/march\/workers-expect-employers-to-care-about-their-lives-at-and-outside-of-work-amid-a-state-of-permacrisis\/\"> 83% of employees<\/a> said satisfaction with their benefits package made them more likely to stick with their current company. <\/li>\n<\/ul>\n\n\n\n<p>By implementing an <a href=\"https:\/\/compt.io\/get-compt\/\">employee reimbursement program with Compt<\/a>, employers can enhance employee satisfaction, retain employees, and account for shifting business priorities while being 100% tax compliant.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"setting_up_your_expense_reimbursement_policy\">Setting up your expense reimbursement policy<\/h2>\n\n\n\n<p>Overall, reimbursing employee expenses is a win-win for employers and employees. It&#8217;s cost effective and adds value to compensation packages, making them more competitive.<\/p>\n\n\n\n<p>To set up your policy:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Define in writing which expenses you&#8217;ll reimburse (and at what rate).<\/li>\n\n\n\n<li>Share the policy with all your employees (ideally as part of an onboarding guide or handbook).<\/li>\n\n\n\n<li>Track expenses for compliance and budgeting purposes.<\/li>\n\n\n\n<li>Reimburse according to a consistent schedule, such as weekly or monthly.<\/li>\n\n\n\n<li>Maintain clear communication with employees regarding reimbursement procedures and any changes to the policy.<\/li>\n<\/ol>\n\n\n\n<p>Learn how to set up an employee stipend program in 1 hour using Compt.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"with_compt_ensure_100_taxcompliant_employee_reimbursements_\">With Compt, ensure 100% tax-compliant employee reimbursements<\/h2>\n\n\n\n<p>With Compt, setting up employee stipends is as simple as possible. Set up stipend and reimbursement categories, assign amounts, and have employees submit expenses for approval.<\/p>\n\n\n\n<p>Once approved, the reimbursements are automatically included in payroll (we integrate with your payroll software). Employees will see it on their next paycheck.<\/p>\n\n\n\n<p>The platform will auto-create expense reports, too. This way, you have a record of all expenses that require reimbursement for tax purposes. And your accounting and finance teams will have everything they need for budgeting and compliance.<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/www.compt.io\/request-a-demo\">Request a demo<\/a><\/strong><strong> to see how Compt works.<\/strong><\/p>\n\n\n\n<div class=\"hs-cta-embed hs-cta-simple-placeholder hs-cta-embed-182042453609\"\n  style=\"max-width:100%; max-height:100%; width:1000px;height:250px\" data-hubspot-wrapper-cta-id=\"182042453609\">\n  <a href=\"https:\/\/cta-service-cms2.hubspot.com\/web-interactives\/public\/v1\/track\/redirect?encryptedPayload=AVxigLJbuU%2Fshg8exMxb%2F%2FuEXGmeHjUgc69lZN2DuAVyq1sAYXp1G%2BLrqkPV6Zht0FUILjSEUMlQxVD0eFjYNIPqfpAdRZlg7znTDF6d2sok%2BLDPrcF7wRxQpy7ihdtgy%2BW7pWl5NtD1x2%2FBqt1t7MGwaWTELHmkY2UokuF%2FDTmn0KbUBj1A%2BCl42%2FxproxqJg2TsycsV%2FhE6XA4grsgqxuz41LIv2usj2nOO39mjDEpLJJT9aLU%2F3LVgwqsDtEUzJIJzFn4&#038;webInteractiveContentId=182042453609&#038;portalId=3919194\" target=\"_blank\" rel=\"noopener\" crossorigin=\"anonymous\">\n    <img decoding=\"async\" class=\"lazyload\" alt=\"generic-guides-demo-cta\" loading=\"lazy\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/3919194\/interactive-182042453609.png\" style=\"height: 100%; width: 100%; object-fit: fill\"\n      onerror=\"this.style.display='none'\" \/>\n  <\/a>\n<\/div>\n\n\n\n<p><em>Editor&#8217;s Note: <\/em>This post has been recently updated for clarity and relevance for our readers.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Most businesses handle employee expense reimbursements every day. This is especially true if you have a large workforce that needs to travel for work or pay for business-related expenses out-of-pocket (e.g., a design team that buys supplies for projects). State laws outline whether you are responsible for covering all employees\u2019 work-related expenses. Then, it gets [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":9559,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[28],"tags":[],"class_list":["post-3903","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lifestyle-benefits"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Types of Employee Reimbursements Explained<\/title>\n<meta name=\"description\" content=\"Discover more about the different types of employee reimbursements and key examples. 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